Exporting MS Project Data into a Manageable Format: A Step-by-Step Guide 'exporting ms project to excel'

When working with complex projects that involve numerous tasks, resources, and deadlines, managing data can quickly become an arduous task. Microsoft Office's suite of tools offers several solutions for streamlining this process. One such solution lies in the ability to export MS Project (MS Project) data into more easily digestible formats like Excel.

In this article, we will walk you through a step-by-step guide on how to extract your project information from MS Project 2010 and transfer it onto an Excel spreadsheet for further analysis or sharing with team members. This tutorial assumes that you have already installed both MS Office Professional Plus 2010 and MS Project 2010 on your computer.

Step 1: Launching the Export Wizard

To begin, launch Microsoft Project (MS Project) from your Start menu by double-clicking on its icon. Once inside, navigate to the 'File' tab located at the top left corner of the screen. From here, click on 'Export'.

The next window that appears will offer you a range of export options; select 'Save & Share', then choose 'Excel' from under ‘Other File Formats'. Clicking this option will prompt another dialog box where you can specify various settings for your exported file.

Step 2: Selecting Export Options

In the resulting dialog box, ensure that all desired data fields are checked off. For a basic export of project details including tasks, resources and headers into Excel, make sure to select 'Tasks', 'Resources' and 'Headers'. Additionally, you may want to check the boxes next to ‘Project Summary’ and/or ‘Resource & Task Names with Serial Numbers’, depending on your specific needs.

Once all necessary fields have been selected click 'OK' at the bottom of this dialog box. This will open up a new window where you can specify additional settings for your exported file, such as its location, filename etc...

Step 3: Saving Your Exported File

In the 'Save As' dialog box that appears next to choose a suitable save destination on your computer's hard drive or network share (depending upon who else needs access). Give your newly created Excel workbook an appropriate name and select '.xlsx' as its file extension before finally clicking 'Save'. This will begin exporting all of your selected MS Project data into the chosen Microsoft Office document format.

Upon completion, you should see a new folder containing both your original .mpp project files alongside corresponding .xlsm (macro-enabled) or .xlsx (non-macro enabled) Excel workbooks within it - depending on whether macros were enabled during export process. Double-clicking any of these latter two file types will launch Microsoft Excel whereupon you can further manipulate and analyze the imported data as required.

By following these simple steps, project managers no longer have to worry about manually entering every single piece of information from MS Project into an external spreadsheet software like Excel each time there are changes made within their projects. Instead, with just a few mouse clicks they can easily export all relevant details across multiple platforms for effortless sharing and collaboration among team members or stakeholders alike!

Exporting ms project to excel